School management software
built for play schools and preschools.
Attendance, monthly or quarterly fees, a parent portal and WhatsApp updates, built for a preschool where the day is reported rather than examined, and where parents want to hear from you every day.
A play school is not a small school. It is a different operation. There is no board affiliation to satisfy, no examination timetable, and no report card in the sense a Class VIII teacher would recognise. What the parent buys is care and reassurance, and what the office actually spends its day on is communication, enquiries and money, in roughly that order.
Most school software is built the other way round, with the examination and result machinery at the centre and communication bolted on. For a preschool that is backwards, and it shows: staff end up ignoring three quarters of the system and still send the day's updates by hand from a personal phone. Bexra suits a preschool because the parts a preschool needs are the parts that carry the product, and the exam module is simply left unused.
The challenges specific to Play Schools
Parents expect daily contact, not termly
A parent who has left a two year old with you wants to hear that the day went well, today, not a report at the end of term. That is a communication volume no school-shaped system is designed for, and doing it from a staff member's personal WhatsApp puts the school's record in someone's private phone.
Admissions never stop
A preschool does not admit once a year. Enquiries arrive in every month, children join mid-session, and children leave for big school on a rolling basis. The enquiry list is a permanent working document rather than a seasonal one, and losing track of a walk-in is losing revenue.
Who is allowed to collect the child
Pickup is a safety matter at this age. The office needs to know, without asking anyone, which adults are authorised to collect a particular child, and to have that on the student record rather than in a staff member's memory.
High churn against a small base
Children age out after two or three years, so a preschool replaces a large share of its roll every year against a much smaller total enrolment than a school. Fee records, enquiry follow-up and parent contact details all turn over quickly, and stale records are the normal state unless the system makes updating them easy.
Every module built for how Play Schools actually work
Mark the day in seconds per group, with an automatic WhatsApp alert to the parent when a child is not in, which at this age is the message parents most want to know you send.
Monthly, quarterly or term fees per child with numbered receipts, sibling concessions recorded against the student, and a clear view of what is pending without opening a register.
Honestly, this is the module a preschool uses least. There is no examination to run. Where a school would generate a report card, a play school can record simple term observations per child if it wants them, and otherwise leaves this alone.
A branded portal parents open in any phone browser to see attendance, fees, receipts and notices, with nothing to install, which matters when a parent is only with you for two years.
Send the day's update to one group or the whole school from the school's own account rather than a teacher's personal phone, so the record of what was told to parents belongs to the school.
The full child record: date of birth, group, parent and emergency contacts, medical notes and the adults authorised to collect the child, in one place the office can check instantly.
What a preschool actually needs software for
Ask a preschool owner where the day goes and the answer is rarely academics. It goes on answering parents, chasing this month's fees, and following up the parent who visited on Tuesday and has not called back. Those three jobs are the whole business, and all three are record problems.
Bexra puts them on one record. The child's profile holds the contacts and the authorised adults, attendance drives the absence message automatically, fees sit against the child with receipts that can be reissued, and every message to parents goes out from the school's account. The owner stops being the single point of failure for information that ought to live in the school.
It is also priced in a way a small preschool can actually accept. At Rs 5 per student per month, a preschool with 80 children pays about Rs 400 a month, and there is no setup fee or annual lock-in, which is the difference between trying software and committing to it.
Bexra works well for Play Schools that are…
₹5 per student per month. That's it.
The complete platform at a published flat rate, no setup fee, no annual lock-in, no hidden charges.
Platform plan includes every module: attendance, fees, results, portal, and WhatsApp.
Frequently asked questions
Yes, and we would rather be straight about why. A preschool uses attendance, fees, the student record, the parent portal and WhatsApp, and it does not use the examination and report card module at all. Those five are the parts that carry the daily work, so the platform still earns its place. If a vendor tells you a preschool needs their exam engine, they are selling you a school system.
Yes. You can broadcast to a single group or to the whole school from the school's own WhatsApp presence rather than a teacher's personal number, and absence alerts go out automatically when attendance is marked. The point is that the school keeps the record of what was sent, instead of it living in an individual's chat history.
Yes. The student record holds parent and emergency contacts along with the adults authorised to collect that child, so the office can check it at the gate without relying on memory or a phone call. Keeping it on the record rather than in a register is the whole point at this age group.
Preschool admissions are rolling rather than seasonal, so enquiries are tracked as an ongoing list with follow-up rather than a single annual intake. That matches how a preschool actually fills seats, which is a few at a time, continuously.
Bexra is a published flat rate of Rs 5 per student per month, about Rs 60 per child per year, with a one-time website option from Rs 5,000. A preschool with 80 children pays about Rs 400 a month for the whole platform, with no setup fee and no annual lock-in.
Play Schools is one of six school types with a page of its own. There are separate pages for independent private schools and junior colleges at the other end of the age range; the full set sits under schools we build for.