School management software
built for residential and boarding schools.
Attendance that can be taken several times a day, fee heads that separate hostel and mess from tuition, a student record that holds the local guardian, and a parent portal for families who cannot simply drop in.
A day school hands the child back at three o'clock. A residential school does not, and almost every administrative difference follows from that one fact. The school is accountable for where a student is in the evening as well as the morning, for what was charged for board as distinct from teaching, and for who is entitled to sign a child out on a Sunday.
Software written for a day school models none of this. It takes attendance once, treats the fee as one number, and assumes the parent is a short drive away. A boarding school using it ends up keeping the parts that matter most, the movement register, the outpass book and the hostel fee ledger, on paper alongside the system it just paid for.
The challenges specific to Residential Schools
Attendance is not a once a day event
A boarding school accounts for its students at more than one point in the day, and the evening count is the one that matters most. A system that models attendance as a single morning mark per student cannot represent the school's actual duty of care, so the real record stays in a register.
The fee is several fees
Tuition, hostel, mess and consumables are different heads that rise at different times, and a parent querying a bill is usually querying one of them, not the total. A school that cannot show the heads separately spends its time reconstructing the bill instead of answering the question.
Parent and guardian are not the same person
Boarding students commonly have a local guardian who can be reached in hours when the parent cannot. If the record holds only the parent, the school is calling a number several states away about something that needed a decision this afternoon.
Distance makes the portal the relationship
A parent who lives far away cannot drop in at the office, so whatever they can see for themselves is the whole of their visibility. Attendance, fees and results in a portal they can open at any hour is not a convenience for these families, it is the substitute for being there.
Every module built for how Residential Schools actually work
Take attendance more than once a day and keep each count against the student, so the evening account of who is present is a record the school can produce rather than a register entry someone has to find.
Keep hostel, mess, tuition and consumables as separate heads against each student, with numbered receipts, so a parent question about the boarding charge is answered from the head itself rather than the total.
Subject teachers enter their own marks and report cards assemble in your school format, then reach the family through the same portal rather than waiting to be handed over at a visit.
A branded portal a family opens from anywhere, showing attendance, fees, receipts and results, which for a distant parent is the substitute for walking into the office.
Reach every parent and guardian at once, or one class, without depending on a family being able to visit or take a call during office hours across a time difference.
The full student record including the local guardian and their contact alongside the parents, so the person the school can actually reach in an hour is on the record and not in a staff member's notebook.
Why boarding schools keep a paper register alongside their software
Almost every boarding school that has bought school software still runs a paper book for something. It is usually the movement register or the outpass, and the reason is always the same: the software had one place to put attendance and one place to put the fee, and the school's reality needed several.
Bexra is not a hostel management suite and we will not pretend it is. What it does is keep the records that a boarding school otherwise fragments, attendance taken more than once a day, fee heads that stay separate, and a student record that names the guardian as well as the parent, in one system the office already uses for everything else. That removes most of the duplication without claiming to run the dormitory.
Priced per student at Rs 5 a month, a residential school with 600 students pays about Rs 3,000 a month, and boarding and day students cost the same, so the school is not penalised for the part of its roll that lives on campus.
Bexra works well for Residential Schools that are…
₹5 per student per month. That's it.
The complete platform at a published flat rate, no setup fee, no annual lock-in, no hidden charges.
Platform plan includes every module: attendance, fees, results, portal, and WhatsApp.
Frequently asked questions
Yes. Attendance is recorded against the student for each count rather than as a single daily mark, which is what a residential school needs in order to account for students in the evening as well as during class. That is the difference between a record the school can produce and a register someone has to go and find.
Yes. Fees are kept as heads against each student, so hostel, mess, tuition and consumables stay distinct rather than collapsing into one figure. When a parent queries the boarding charge specifically, the office answers from that head instead of rebuilding the bill.
Yes. The student record holds the local guardian and their contact alongside the parents and emergency contacts. For a boarding school this is the practical difference between reaching someone within the hour and calling a number several states away.
No, and we would rather say so plainly. Bexra does not allocate rooms, run a dormitory inventory or manage mess stock. It runs the school record: attendance including repeated counts, fees by head, student and guardian records, results and parent communication. If your requirement is dormitory and stores management specifically, that is a different product and you should buy it as one.
Bexra is a published flat rate of Rs 5 per student per month, about Rs 60 per student per year, with no setup fee or annual lock-in. A residential school with 600 students pays about Rs 3,000 a month, and boarding and day students are charged at the same rate.
Residential Schools is one of six school types with a page of its own. There are separate pages for independent private schools and schools running more than one campus; the full set sits under schools we build for.