School management software
for schools in Guwahati.
Attendance, fee management, results and a parent portal, with a class wise and head wise fee structure that comes out of the system in the form Assam asks a school to file it in.
Guwahati is where the Northeast goes to school. It is the largest urban school market in the region by some distance, it draws boarders and day scholars from across Assam and from the states around it, and it runs CBSE, ICSE and Assam state board classrooms in the same neighbourhoods. A school here is administering students whose parents are often several hundred kilometres away, which changes what the office is expected to do.
It also runs under an unusually front loaded fee regime. In most states a school sets its fee and then defends the increase afterwards if somebody objects. In Assam the school has to obtain a certificate before the session, every session. That turns fee structure from a decision into a document, and a document has to be produced on a date whether or not the clerk who knows the numbers is at their desk.
The certificate a Guwahati school has to hold before it collects a rupee
Assam does not regulate school fees by capping the increase. It regulates them by licence, in advance, and the licence has to be renewed. That makes fee structure an annual filing job, which is a records problem before it is a policy one.
The mechanism is a certificate, not a percentage
Under the Assam Non-Government Educational Institutions (Regulation of Fees) Act, 2018, as amended, every non government educational institution in the state has to apply to the Fee Regulatory Committee for a fee fixation certificate and to renew it within the prescribed time. Applications are made online through the committee's portal. For the 2026-27 academic year the committee extended the window to 31 January 2026 by a notification issued on 31 December 2025, and stated that failing to apply within the period would be treated as a violation of the Act, with the government free to initiate action against defaulting institutions.
The state has published a ceiling, and it is a rupee figure per class band
Under the 2018 Act and the Assam Non-Government Educational Institutions (Regulation of Fees) Rules, 2020, the government notified maximum annual fees: Rs 27,000 from pre primary to Class V, Rs 32,000 for Class VI to Class X, and for Classes XI and XII, Rs 37,000 for science, Rs 33,000 for commerce, Rs 32,000 for arts and Rs 35,000 for other streams. A school at or below those figures seeks an exemption certificate. A school that wants to charge above them has to apply for fee fixation with proper justification.
Justifying a higher fee is an accounts exercise, not a letter
A school going above the notified ceiling is asking a committee to accept its numbers, which means presenting what it charges under each head, for each class, and why. A school that already keeps fee heads separately per class can assemble that. A school whose fee card is one consolidated annual figure has to take it apart first, and usually discovers that different sections have been charged differently for reasons nobody wrote down.
The 2025 amendment widens who this covers, and adds a rural comparison
The Assam Non-Government Educational Institutions (Regulation of Fees) (Amendment) Bill, 2025, tabled in the Assembly on 26 November 2025 by education minister Ranoj Pegu, removes the exemption that had let minority institutions operate without a fee certificate, bringing more than 200 minority run schools into the framework. It also provides that rural institutions keep fees at least 25 per cent below what comparable urban schools charge. Guwahati schools are the urban side of that comparison, which makes what a Guwahati school publishes relevant well beyond the city.
What Bexra does about it
Bexra holds the fee structure as data rather than as a printed card. Each class has its own set of heads, each head has its own amount, and concessions sit against individual students instead of being netted off silently. When the renewal comes round, the school is reading its own structure out of the system rather than rebuilding it from last year's receipts and somebody's memory of what changed.
Because the filing is annual and the format does not change much, the work is the same work every year. The second renewal is a review of a document that already exists, not a fresh reconstruction. Between filings, receipts are numbered and issued against the same structure, so what a school actually collected can be compared with what it said it would collect, which is the comparison any regulator eventually makes.
More detail in the fee management module and the school fee management guide.
What schools in Guwahati run into
An annual filing with a hard deadline
The certificate has to be applied for and renewed on the committee's schedule. A school whose fee structure lives in a printed card and a clerk's notebook does that work from scratch each year, under time pressure, in January.
Parents who are far away
Guwahati schools take students from across Assam and the neighbouring states. A parent two districts away cannot come to the counter to ask why a fee is outstanding or whether a child was in class, so anything that is only answerable in person becomes a phone call the office has to take.
Boarding, transport and activity heads that need to stay separate
Hostel, transport and activity charges are commonly bundled into one number. Keeping them as separate heads is what makes a fee structure explainable to a committee and to a parent, and it is the first thing that gets lost in a spreadsheet.
Several boards, one office
CBSE, ICSE and state board sections carry different subject lists, term structures and report card formats. A system that only understands one of them pushes the rest back to manual work.
Every module a Guwahati school runs on
Fee heads defined per class, concessions held against the individual student, numbered receipts, and a structure you can read out of the system when the certificate is due for renewal.
Class wise and section wise attendance a teacher marks in seconds, with an automatic WhatsApp alert to the parent when a child is marked absent.
Marks entered per subject by the teacher who taught it, with report cards assembled in your school's format, whether the class follows CBSE, ICSE or the Assam state board pattern.
Parents open a branded portal in any phone browser to check attendance, fees, results and notices, which matters when the parent lives a day's travel from the school gate.
Send a notice to the whole school, one class or a selected list, in the language your parents actually read.
Every student profile, class, section, hostel and contact detail in one place, linked to the attendance, fee and mark records rather than duplicated across registers.
Why a Patna team builds for Guwahati
Bexra has no office in Guwahati. The team is in Patna, and the page would be worth less if it pretended otherwise. The reason a Bihar built product has something useful to say here is narrower than proximity and easier to check: Assam, Bihar, Uttar Pradesh, Rajasthan, Madhya Pradesh, Jharkhand, Maharashtra and Tamil Nadu have each written a different fee rule, and not one of them can be satisfied without per student, per head records. Build the records properly and the state becomes a detail of the filing, not a rewrite of the software.
What that meant in practice is that fee management got built before anything decorative, because the fee counter is where a school office loses its day. The parent portal came next, because a parent who can see the fee and the attendance stops calling to ask. Nothing arrived on the roadmap because it demonstrated well.
Pricing is published rather than quoted. Rs 5 per student per month, about Rs 60 per student per year, with an optional one time school website from Rs 5,000. A Guwahati school of 900 students pays roughly Rs 4,500 a month for the whole platform, with no setup fee, no per module pricing and no annual lock in.
Bexra works well for Guwahati schools that are…
₹5 per student per month. That's it.
The complete platform at a published flat rate, no setup fee, no annual lock-in, no hidden charges.
Platform plan includes every module: attendance, fees, results, portal, and WhatsApp.
Questions from Guwahati schools
It helps with the records the application rests on, not with the application itself. Bexra does not file with the Fee Regulatory Committee and no software can certify a school as compliant. What it does is hold the fee structure class by class and head by head, with concessions against individual students and numbered receipts against collections, so when you apply for the certificate or its renewal you are exporting figures rather than reconstructing them.
Yes, in the sense that the requirement to hold a certificate is not limited to schools above the ceiling. A school at or below the notified maximum seeks an exemption certificate rather than fee fixation, and it still has to apply and renew within the committee's window. The records you need are the same either way, which is why the filing is easier for a school that already keeps fee heads separately.
No. Bexra is built in Patna, Bihar, and has no Guwahati office. Onboarding, demos and support run remotely and in your timezone. If a local office is a hard requirement for you, that is worth knowing before a demo rather than after.
Yes, and they should. Each is defined as its own fee head, applied to the students it applies to, and it shows separately on the receipt and in the outstanding figure. That is what lets you explain a fee structure to a parent or to a committee without the answer depending on who does the arithmetic.
The published flat rate is Rs 5 per student per month, roughly Rs 60 per student per year, with an optional one time school website from Rs 5,000. A 900 student school pays about Rs 4,500 a month for the complete platform. There is no setup fee, no per module pricing and no annual lock in.
Yes. The parent portal opens in any phone browser, so a parent signs in from a link wherever they are, and WhatsApp notices reach them the same way. For a school taking students from across the region that is usually the difference between a parent who knows their child was absent and one who finds out at the end of term.
Bexra also has pages for schools in Ranchi and private schools. You can also browse our other city and school type pages.
Sources
Every statement above about Assam fee regulation is drawn from the sources below. They are reproduced so you can check them rather than take our word for it. Nothing here is legal advice; confirm the current position with your own advisers before setting a fee.
- Maximum annual fees notified for private schools and colleges under the 2018 Act and 2020 Rules - The Sentinel
- Fee fixation proposals for 2026-27 extended to 31 January 2026, certificate and renewal requirement - The Sentinel
- Fee Regulatory Committee, Assam - official application portal
- Assam Non-Government Educational Institutions (Regulation of Fees) (Amendment) Bill, 2025, minority institutions and the rural fee rule