School management software
for schools in Ranchi.
Attendance, fees, results and a parent portal, with concessions recorded against the individual student and a fee history that answers a district query without a search through old files.
Ranchi is the state capital and the centre of Jharkhand's private school market, with CBSE, ICSE and Jharkhand Academic Council schools drawing from the city and well beyond it. Enrolments are large, families compare schools closely, and the office is usually smaller than the school it serves.
Jharkhand supervises fees differently from its neighbours. It does not publish one percentage and leave schools to apply it. It builds a committee inside each school, gives the district a real penalty to use, and in Ranchi the Deputy Commissioner has been calling principals in directly. What that produces is not a heavier rule so much as a rule that gets asked about, and asked about with dates attached.
How Jharkhand supervises what a private school charges
The mechanism sits inside the school, the enforcement sits in the district, and in Ranchi both have been active in the current session. The demands that reach an office are for documents and for lists.
The committee composition is set by the Act, and parents sit on it
Under the Jharkhand Education Tribunal (Amendment) Act, 2017, each school constitutes a fee determination committee made up of the principal, the secretary, three teachers nominated by the school management and four parents. Increases go through it, and it is expected to weigh stated grounds such as the facilities the school provides and the salaries it pays its teachers and staff. A fee proposal in Jharkhand is therefore a justified proposal or it is nothing.
Notice before the meeting is part of the rule
Schools must give at least one week's advance notice before a fee related meeting or decision. It is a small provision that has an outsized effect on the office calendar, because it means the fee cycle cannot be compressed into the last few days before a session begins, however late the numbers arrive.
The district committee's penalty is money, and it has been used
Where irregularity is found, the district committee can impose fines ranging from Rs 50,000 to Rs 2.5 lakh, and a school that does not comply with prescribed norms risks its recognition. This is not theoretical. In April 2025 the education department issued notices to 78 private schools in East Singhbhum over arbitrary fee increases, charges collected in the name of re-admission, and pressure on parents to buy books from designated shops.
In Ranchi it is being run from the Deputy Commissioner's office, alongside the RTE quota
Ahead of the 2026-27 session, Deputy Commissioner Manjunath Bhajantri called the principals of all private schools in the district to a meeting on 13 April 2026 at Aryabhatta Hall, Ranchi University, Morabadi, covering fees, a transparent fee structure and Right to Education compliance, specifically the 25 per cent of entry level seats at Nursery, LKG, UKG and Class 1 reserved for children from economically weaker sections. District fee committee guidance for the session pointed to a ceiling of around 10 per cent on increases. The significance for an office is that fee questions and quota questions now arrive in the same meeting.
What Bexra does about it
On the reserved seat question, it is worth being precise about what software does and does not settle. Bexra treats a reserved seat the way it treats any other concession: a discount recorded against that individual student, which reduces or removes the heads it should for that child while the published fee structure for the class stays exactly as published. The school still decides which heads a quota seat is exempt from. What Bexra removes is the failure mode where that decision lives only in an admission file and does not reach the fee run.
For the committee itself, Bexra supplies the fee side of the justification: what each head raised per student last session, what was waived, what was collected and what is outstanding, with numbered receipts behind every figure. A charge the school did not levy, re-admission being the live example in Jharkhand, is easiest to disprove when every rupee that was levied is itemised and receipted.
Two things Bexra does not do. It does not run your committee, issue the week's notice or keep the minute book, and it is not an accounting package, so the salary and facilities side of a justification comes from your accounts rather than from here.
More detail in the fee management module and the school fee management guide.
What schools in Ranchi run into
A fee increase that has to come with reasons
The committee weighs facilities and staff costs against the proposal. A school that can show its fee side cleanly can spend the meeting on the reasons instead of on reconciling the figures.
Reserved seats that have to reach the fee run
Entry level seats reserved under the Right to Education Act create children whose payable amount differs from their classmates. If that is recorded only in an admission file and not as a concession on the fee record, the first billing of the session is where it goes wrong, in public.
Statutory notice inside a compressed cycle
A week's notice before a fee meeting sounds generous until the fee is being settled in the same fortnight as admissions. Offices working on paper tend to find the clash after the notice was due.
Charges you have to prove you did not make
The notices in East Singhbhum were partly about money collected in the name of re-admission. Answering that kind of allegation is a records exercise, and per student numbered receipts are the record that answers it.
Every module a Ranchi school runs on
Per student fee ledger with separate heads, concessions, part payments, arrears and numbered receipts, so every rupee levied is itemised and every rupee not levied is demonstrable.
Class and section attendance a teacher marks in seconds, with an automatic WhatsApp alert to the parent when a child is marked absent.
Subject teachers enter their own marks and report cards assemble in your school's format, across CBSE, ICSE or Jharkhand Academic Council classes.
A branded parent portal that opens in any phone browser for attendance, fees, results and notices, with nothing for a parent to install.
Notices to the whole school, a class or a selected list, in Hindi or English, from the contact record the office already keeps current.
One student record holding profile, class, section and contacts, linked to the fee, attendance and mark history rather than duplicated across registers.
What a vendor in another state can honestly offer
Bexra has no office in Ranchi. The team is in Patna, one state over, and the page would be worth less if it pretended otherwise. The reason a Bihar built product has anything useful to say here is narrower and more defensible than proximity: Bihar, Jharkhand, Uttar Pradesh, Rajasthan and Madhya Pradesh have each written a different fee rule, and every one of them measures the school against its own per student records. Build for that and the state becomes a detail.
It does change what gets built first. Fee management came before anything decorative, because the fee counter is where the day goes. The parent portal came next, because a parent who can see the fee and the attendance stops calling the office to ask. Nothing arrived on the roadmap because it demonstrated well.
Pricing is published rather than quoted. Rs 5 per student per month, about Rs 60 per student per year, with an optional one time school website from Rs 5,000. A Ranchi school of 800 students pays roughly Rs 4,000 a month for the whole platform, with no setup fee, no per module pricing and no annual lock in.
Bexra works well for Ranchi schools that are…
₹5 per student per month. That's it.
The complete platform at a published flat rate, no setup fee, no annual lock-in, no hidden charges.
Platform plan includes every module: attendance, fees, results, portal, and WhatsApp.
Questions from Ranchi schools
As a concession against that individual student. The class keeps its published fee structure and the reserved seat student carries a discount that reduces or removes the heads your school has decided it should, which is the same mechanism used for sibling discounts and staff ward concessions. The payable amount, the receipts and the outstanding figure then all reflect it automatically. Bexra does not decide which heads a reserved seat is exempt from, and it does not file anything with the district for you.
Not the process. Bexra does not constitute the committee, issue the week's notice or write minutes. It supplies what the committee examines on the fee side: per head figures per student for the previous session and the proposed one, concessions, collections and outstanding amounts, with receipts behind them. The facilities and salary grounds the committee also weighs come from your accounts.
It helps in the only way software honestly can, by making the record unambiguous. Every fee head levied against a student is itemised and every payment carries a numbered receipt, so what was and was not charged is answerable from the system rather than from recollection. That was one of the specific allegations behind the notices to 78 schools in East Singhbhum in April 2025.
No. Bexra is built in Patna, Bihar, and has no Ranchi office. Onboarding, demos and support run remotely and in your timezone, with people who work with the boards and fee rules of this region every day. If a local office is a hard requirement for you, that is worth knowing before a demo rather than after.
The published flat rate is Rs 5 per student per month, roughly Rs 60 per student per year, with an optional one time school website from Rs 5,000. An 800 student school pays about Rs 4,000 a month for the complete platform. There is no setup fee, no per module pricing and no annual lock in.
Yes. Schools normally export student, fee and attendance records from spreadsheets or an existing system and we help with the import during onboarding. Carrying your existing concessions across at the same time is worth insisting on here, because reserved seat and sibling discounts are what make the first fee run of the session come out right rather than being corrected afterwards.
Bexra also has pages for schools in Patna and schools affiliated to CBSE. You can also browse our other city and school type pages.
Sources
Every statement above about Jharkhand fee regulation is drawn from the sources below. They are reproduced so you can check them rather than take our word for it. Nothing here is legal advice; confirm the current position with your own advisers before setting a fee.
- Jharkhand Education Tribunal (Amendment) Act, 2017 - LegitQuest
- Notices to 78 private schools in East Singhbhum, committee composition, notice rule and fine range, April 2025 - Lokmat Times
- Ranchi Deputy Commissioner convenes private school principals on fees and RTE admissions, April 2026 - The Jharkhand Story
- Jharkhand government action on re-admission charges by private schools - Careers360